School Board Policy 516



The purpose of this policy is to set forth the provisions that must be followed when administering nonemergency prescription medication to students at school.


The school district acknowledges that some students may require prescribed drugs or medication during the school day. The school district's licensed school nurse, trained health clerk, principal, or teacher will administer prescribed medications in accordance with law and school district procedures.


  1. The administration of prescription medication or drugs at school requires a completed signed request from the student's parent. An oral request must be reduced to writing within two school days, provided that the school district may rely on an oral request until a written request is received.

  2. An "Administrating Prescription Medications" form must be completed annually (once per school year) and/or when a change in the prescription or requirements for administration occurs.

  3. Prescription medication must come to school in the original container labeled for the student by a pharmacist in accordance with law, and must be administered in a manner consistent with the instructions on the label. The parent shall provide the school with the following information:

    1. Child's name.

    2. Physician's Rx (including medication action and side effects).

    3. Up to date, labeled prescription bottles.

    4. Parent signature and date.

    The school shall provide the following:

    1. List of personnel giving medication.

    2. Comprehensive record sheet for each child.

      1. Dr. Rx (dated).
      2. Original medication inventory.
      3. Date, dosage, time administered.
      4. Dispenser's initials.
    3. Secure medication storage facility.

  4. The school nurse may request to receive further information about the prescription, if needed, prior to administration of the substance.

  5. Prescription medications are not to be carried by the student, but will be left with the appropriate school district personnel. Exceptions to this requirement are: prescription asthma medications self-administered with an inhaler (See Part J.5. below), and medications administered as noted in a written agreement between the school district and the parent or as specified in an IEP (individualized education program), Section 504 plan, or IHP (individual health plan).

  6. The school must be notified immediately by the parent or student 18 years old or older in writing of any change in the student's prescription medication administration. A new medical authorization or container label with new pharmacy instructions shall be required immediately as well.

  7. For drugs or medicine used by children with a disability, administration may be as provided in the IEP, Section 504 plan or IHP.

  8. The school nurse, or other designated person, shall be responsible for the filing of the Administering Prescription Medications form in the health records section of the student file. The school nurse, or other designated person, shall be responsible for providing a copy of such form to the principal and to other personnel designated to administer the medication.

  9. Procedures for administration of drugs and medicine at school and school activities shall be developed in consultation with a school nurse, a licensed school nurse, or a public or private health organization or other appropriate party (if appropriately contracted by the school district under Minn. Stat. § 121A.21). The school district administration shall submit these procedures and any additional guidelines and procedures necessary to implement this policy to the school board for approval. Upon approval by the school board, such guidelines and procedures shall be an addendum to this policy.

  10. Non-prescription medication carried to school by students must be turned into the office. Medication of any kind should not be stored in lockers.

    Tylenol/ibuprofen administration:
    The parent shall provide the school with the following information:

    1. Child's name.
    2. Permission to give child Tylenol/ibuprofen if needed.
    3. Indication that child should not be given any medications.
    4. Parent signature and date.
  11. Specific Exceptions:

    1. Special health treatments and health functions such as catheterization, tracheostomy suctioning, and gastrostomy feedings do not constitute administration of drugs and medicine;

    2. Emergency health procedures, including emergency administration of drugs and medicine are not subject to this policy;

    3. Drugs or medicine provided or administered by a public health agency to prevent or control an illness or a disease outbreak are not governed by this policy;

    4. Drugs or medicines used at school in connection with services for which a minor may give effective consent are not governed by this policy;

    5. Drugs or medicines that are prescription asthma or reactive airway disease medications can be self-administered by a student with an asthma inhaler if:

      1. the school district has received a written authorization from the pupil's parent permitting the student to self-administer the medication;
      2. the inhaler is properly labeled for that student; and
      3. the parent has not requested school personnel to administer the medication to the student.

      The parent must submit written authorization for the student to self-administer the medication each school year.

      The School District employs a school nurse. The school nurse or other appropriate party must assess the student's knowledge and skills to safely possess and use an asthma inhaler in a school setting and enter into the student's school health record a plan to implement safe possession and use of asthma inhalers;

    6. Prescription nonsyringe injectors of epinephrine, consistent with state law, if the parent and prescribing medical professional annual inform the pupil's school in writing that:

      1. the pupil may possess the epinephrine; or
      2. the pupil is unable to possess the epinephrine and requires immediate access to nonsyringe injectors of epinephrine that the parent provides, properly labeled, to the school for the pupil as needed.
  12. "Parent" for students 18 years old or older is the student.

Legal References:

Minn. Stat. § 13.32 (Student Health Data)
Minn. Stat. § 121A.21 (Hiring of Health Personnel)
Minn. Stat. § 121A.22 (Administration of Drugs and Medicine)
Minn. Stat. § 121A.221 (Possession and Use of Asthma Inhalers by Asthmatic Students)
Minn. Stat. § 151.212 (Label of Prescription Drug Containers)
20 U.S.C. 1400, et seq. (IDEA)
29 U.S.C. 794, et seq. (Section 504)

Cross References:

School Board Policy 418 (Drug-Free Workplace/Drug-Free School)

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